Job Posting & Management

Master the art of creating compelling job postings, managing public application pages, and tracking candidate applications. Learn how to optimize your job postings for maximum reach and quality candidates.

Estimated time: 15 minutes • Includes public page setup and SEO tips

🎯 What You'll Master

Creating detailed job postings with rich descriptions
Setting up beautiful public application pages
Managing job status and application tracking
Optimizing for search engines and candidate experience
Sharing job postings across multiple channels

Creating Your First Job Posting

Getting Started

Navigate to "Jobs" in the main menu and click "Create New Job". You'll be guided through a step-by-step job creation process.

Make sure you have at least one client added before creating jobs, as each job must be associated with a client.

Essential Job Information

• Job Title: Clear, specific title (e.g., "Senior React Developer" not just "Developer")
• Client: Select from your existing client list
• Location: Remote, On-site, or Hybrid with specific location
• Employment Type: Full-time, Part-time, Contract, Temporary
• Salary Range: Competitive salary information (optional but recommended)

Job Description Best Practices

• Company Overview: Brief, compelling description of the client company
• Role Summary: 2-3 sentences about the position and its impact
• Key Responsibilities: 5-7 bullet points of main duties
• Requirements: Must-have skills, experience, and qualifications
• Nice-to-Have: Preferred skills that aren't deal-breakers
• Benefits & Perks: What makes this opportunity attractive

Application Requirements

• Required Documents: Resume, Cover Letter, Portfolio, etc.
• Custom Questions: Role-specific screening questions
• Application Deadline: Set clear deadlines for applications
• Contact Information: How candidates can ask questions

Pro Tip: Use action-oriented language and focus on growth opportunities. Research shows that inclusive language increases application rates by 30-40%.

Public Application Pages

Understanding Public Pages

Every job posting automatically generates a beautiful, mobile-optimized public page where candidates can apply directly:

Page Features

• Professional, branded design
• Mobile-responsive layout
• SEO-optimized for search engines
• Social media sharing buttons
• Direct application form

Sharing Options

• Direct URL sharing
• LinkedIn integration
• Email templates
• QR code generation
• Embed on company websites

Customizing Your Public Page

1.After creating a job, click "View Public Page" to see how it appears to candidates
2.Use "Edit Job" to modify content, add company branding, or update requirements
3.Test the application flow by submitting a test application
4.Copy the public URL to share across your recruitment channels

Job Status & Lifecycle Management

Understanding Job Statuses

TalentPipeFlow uses a clear job status system to help you manage the recruitment lifecycle:

Active Statuses

Active

Accepting applications, public page live

Paused

Temporarily not accepting new applications

In Progress

Actively interviewing candidates

Closed Statuses

Filled

Position successfully filled

Cancelled

Position no longer available

On Hold

Temporarily suspended by client

Visibility Control: Only "Active" jobs are visible on public pages. Changing status to any other option immediately hides the job from public view while preserving all data.

Application Tracking & Management

Monitoring Applications

Track every application from submission to hire with TalentPipeFlow's comprehensive application management:

Real-time Notifications

• Instant email alerts for new applications
• Daily/weekly summary reports
• Browser notifications (optional)
• Mobile app push notifications

Application Details

• Complete candidate profiles with resume and cover letter
• Responses to custom screening questions
• Application timestamp and source tracking
• Automatic duplicate detection and flagging

Pipeline Integration

• Automatic entry into your recruitment pipeline
• Drag-and-drop stage management
• Bulk actions for managing multiple applications
• Integration with interview scheduling system

Optimization & Best Practices

Maximizing Job Performance

SEO Optimization

Keywords: Include relevant industry terms and skills
Location Tags: Specific city and region names
Clear Structure: Use headings and bullet points
Meta Descriptions: Compelling summaries for search results

Candidate Experience

Mobile-First: 70% of job searches happen on mobile
Quick Apply: Minimize application steps
Clear Expectations: Timeline and process transparency
Prompt Responses: Acknowledge applications within 24 hours

Performance Analytics

View Metrics: Track page views and source traffic
Conversion Rates: Views to applications ratio
Time to Fill: Monitor recruitment efficiency
Quality Metrics: Track successful hires by source

Distribution Strategy

Multiple Channels: LinkedIn, job boards, social media
Network Sharing: Leverage professional connections
Timing: Post on Tuesday-Thursday for best results
Follow-up: Refresh postings every 2-3 weeks

🚨 Common Issues & Solutions

Low Application Volume

Solutions: Review job title clarity, expand salary range, improve job description appeal, and increase distribution channels.

Poor Quality Applications

Solutions: Add specific screening questions, clarify requirements, include "must-have" vs "nice-to-have" sections clearly.

Slow Time to Fill

Solutions: Streamline interview process, use automation for initial screening, maintain active candidate pipelines, and improve decision-making speed.

🚀 What's Next?

Excellent! You now know how to create effective job postings and manage applications. Next, learn how to manage candidates through your recruitment pipeline.